PRIVACY POLICY
R.J. Ruiz and Associates, Inc. d/b/a RUIZEffective Date: August 28, 2026
This Privacy Policy explains how R.J. Ruiz and Associates, Inc. d/b/a RUIZ ("RUIZ," "we," "us," or "our") collects, uses, and protects information when you visit our website at ruizusa.com (the "Site"). We have written this policy in plain language so it is easy to understand.
This is an informational website for an engineering firm. We do not sell products online, process payments, or create user accounts. We do not use analytics services, advertising pixels, or third-party tracking of any kind on this Site. Our data practices are limited, and we describe all of them below.
1. Information You Provide
Contact form. If you fill out the contact form on the Site, we collect what you enter:
Your name
Your email address
The subject and message you write
Whether you checked the box to receive news and updates
We use this to respond to your inquiry. If you checked the box, your contact record is marked as accepting marketing, and we may send you occasional updates about RUIZ. If you did not check it, we do not send you marketing.
Email and phone. If you contact us directly using the details on the Site, we receive whatever information you choose to share.
If you apply for a job with RUIZ through the application form on the Site, we collect the following information:
Job Applications.
Your name, email address, and phone number
The position you are applying for
Your resume, cover letter, and any other documents you upload
Any additional information you provide in the application form or during the hiring process
How we use this information. We use information from job applicants to evaluate your qualifications, communicate with you about your application and potential employment opportunities, conduct reference and background checks (with your consent where required by law), comply with legal obligations, and maintain records of our hiring process.
Sources. We collect applicant information directly from you. We may also collect information from recruiters, references you provide, former employers, publicly available professional profiles (such as LinkedIn), and, where permitted by law, background check providers.
Retention. We retain job applicant information for up to three (3) years after the position is filled or the application is closed, whichever is later, so that we may consider you for future opportunities and comply with legal recordkeeping requirements. If you are hired, the information collected during your application becomes part of your personnel file and is retained according to our employee records retention schedule.
Disclosure. We may share applicant information with our hosting provider (Squarespace) for the purpose of storing and processing applications, with background check providers (with your consent where required), and as otherwise described in section 6 of this policy. We do not sell applicant personal information, and we do not share it for cross-context behavioral advertising.
Your rights. If you are a California resident, you have the rights described in section 10, including the right to know what information we have collected, the right to delete it, and the right to correct inaccuracies. Residents of other states with comprehensive privacy laws have the rights described in section 11. To exercise any of these rights, contact us using the details in section 13.
2. Information Collected Automatically
Our website is hosted by Squarespace. Like virtually all web hosts, Squarespace records standard server access logs as part of delivering the Site to your browser. These logs may include:
Your IP address
Browser type and version
Operating system
The page you requested and the time of the request
The page that referred you to the Site, if any
These logs are generated by our hosting provider to operate and secure the Site. They are not used for advertising and are not shared with advertising networks.
Squarespace also gives us aggregate visitor statistics, such as how many people viewed a page. This is first-party information held by our hosting provider. It is not transmitted to Google or to any advertising company.
3. Cookies
A cookie is a small text file placed on your device by a website.
Essential cookies. The Site sets a small number of cookies necessary for it to function, including a security token that protects our forms against abuse. These are set automatically because the Site cannot work without them. They contain no advertising or tracking identifiers, and most expire when you close your browser.
Non-essential cookies. The Site displays a cookie banner giving you the choice to accept cookies, decline them, or manage your preferences by category. Non-essential cookies are not placed on your device unless you affirmatively accept them. If you decline, or if you make no choice at all, they are not set.
You can change your choice at any time using the Cookie Preferences link in the footer of every page, and you can delete cookies through your browser settings at any time.
Do Not Track. We do not collect personal information about your online activities over time or across third-party websites, and no such tracking occurs on the Site. Because we do not engage in that collection, browser "Do Not Track" signals have no effect on the limited information described in this policy. We honor Global Privacy Control signals as described in the Your Choices section below.
4. Third-Party Services
We do not use Google Analytics, advertising pixels, remarketing tags, session replay tools, heat mapping, or third-party tracking scripts of any kind on this Site. No analytics company and no advertising company receives information about your visit.
The only third party involved in operating the Site is our hosting provider.
Service
Website hosting
Provider
Squarespace, Inc.
Purpose
Delivering and securing the Site, storing contact form and job application submissions
Information received
Server access logs, form submissions, marketing preferences
Squarespace's own privacy practices are described at squarespace.com/privacy.
No other party collects personally identifiable information about your online activities over time or across different websites when you use the Site.
5. How We Use Information
We use the information described above to:
Respond to inquiries you send us
Send updates, if you asked for them
Operate, secure, and maintain the Site
Comply with legal obligations
We do not build advertising profiles, and we do not make automated decisions about you.
6. How We Share Information
We do not sell your personal information, and we do not share it for cross-context behavioral advertising.
We disclose information only in these circumstances:
Service providers. Squarespace processes information on our behalf in order to run the Site and store our contacts. They are contractually restricted from using it for their own purposes.
Legal requirements. We may disclose information if required by law, subpoena, or other legal process, or to protect our rights, safety, or property.
Business transfer. If our business is sold or merged, information may transfer as part of that transaction.
7. How Long We Keep Information
Contact form submissions and contact records are stored in our Squarespace account. We keep them only for as long as reasonably necessary for the purpose for which they were collected: generally for up to three (3) years after our last correspondence with you, or, if you asked to receive updates, until you unsubscribe. After that, we delete them. We may keep information for longer where we are required to do so by law or where we need it to establish, exercise, or defend legal claims.
You can ask us to delete your information at any time using the details in section 13, and we will do so unless we are required to keep it by law.
Server access logs are retained by our hosting provider according to their own retention schedule, described in their privacy policy.
8. How We Protect Information
We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, disclosure, or loss. These include limiting access to our Squarespace account to the personnel who need it, requiring individual credentials for that access, and serving the Site over an encrypted connection. No website or method of storage is completely secure, so we cannot guarantee absolute security. If a security incident affects your personal information, we will notify you and the appropriate authorities as required by applicable law, including the Florida Information Protection Act.
9. Your Choices
Cookies. Use the Cookie Preferences link in the footer of every page to change your choices at any time.
Global Privacy Control. If your browser sends a Global Privacy Control signal, we treat it as a request to opt out of the sale or sharing of your personal information. We do not sell or share personal information, so no such sale or sharing occurs in any case.
Marketing emails. Every update email includes an unsubscribe link and our postal mailing address. You can also email us and we will remove you. We honor unsubscribe requests within ten (10) business days.
Access, correction, deletion. You can ask what information we hold about you, ask us to correct it, or ask us to delete it. See section 13.
10. California Residents
In the twelve (12) months before the Effective Date, we collected the following categories of personal information, as those categories are defined by California law: identifiers (your name, email address, and IP address) and internet or other electronic network activity information (server log records of the pages you request, your browser and operating system, and the referring page). We collect this information directly from you when you use the contact form or contact us, and automatically from your browser through our hosting provider. We collect it for the purposes described in section 5, we disclose it only to our hosting provider acting as our service provider for those purposes, and we keep it for the periods described in section 7. We do not collect or process sensitive personal information, and we have not sold or shared personal information for cross-context behavioral advertising in the preceding twelve (12) months, including personal information of consumers under 16 years of age.
If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act, gives you specific rights:
The right to know what personal information we collect, use, and disclose about you
The right to delete personal information we hold about you, subject to legal exceptions
The right to correct inaccurate personal information
The right to data portability, meaning a copy of the personal information you gave us, in a readily usable format
The right to opt out of the sale or sharing of personal information. We do not sell or share personal information
The right to limit the use of sensitive personal information. We do not collect sensitive personal information as that term is defined
The right not to be discriminated against for exercising any of these rights
To exercise any of these rights, you may email us at info@RUIZusa.com or call us at (800) 559-RUIZ. We will verify your request by asking you to confirm information you previously gave us. You may use an authorized agent, in which case we may ask for proof of their authorization. We will confirm receipt within ten (10) business days and respond within forty-five (45) days of receiving a verifiable request, which we may extend by another forty-five (45) days where reasonably necessary by telling you why. We do not charge a fee to respond, and we will not deny you goods or services, charge you a different price, or provide you a different level of service because you exercised these rights.
Shine the Light. California Civil Code section 1798.83 lets California residents ask about personal information we disclosed to third parties for those third parties' own direct marketing purposes. We do not disclose personal information to third parties for their direct marketing purposes.
11. Residents of Other States
If you live in a state with a comprehensive consumer privacy law, such as Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, or Florida, you may have the right to confirm whether we process your personal data, to obtain a copy of it, to correct it, to delete it, and to opt out of targeted advertising, the sale of personal data, or profiling that produces legal or similarly significant effects. We do not engage in targeted advertising, we do not sell personal data, and we do not profile visitors. To exercise these rights, contact us by either method in section 13. If we decline your request, you may appeal by replying to our response or writing to us at the address in section 13. We will respond to an appeal in writing within forty-five (45) days and, if we again decline, we will tell you how to submit a complaint to your state attorney general.
12. Children
The Site is not directed to children, and we do not knowingly collect personal information from anyone under 16. Consistent with the federal Children's Online Privacy Protection Act, we do not knowingly collect personal information from children under 13, and if we learn that we have done so we will delete it promptly. If you are a parent or guardian and believe a child has provided us with personal information, contact us using the details in section 13 and we will delete it.
13. Contact Us
Questions about this policy, or requests relating to your information:
R.J. Ruiz and Associates, Inc. 10101 SW 56th Street Miami, FL 33165 info@RUIZusa.com (800) 559-RUIZ · (305) 456-7664
14. Changes to This Policy
If we change this policy, we will post the updated version on this page and change the Effective Date at the top. If the changes are material, we will post a notice describing them at the top of this page for at least thirty (30) days, and, where we have your email address and you have asked to receive updates, we will email you. We review this policy at least once every twelve (12) months and update it if our practices change.